Angela Pointon is an inspirationalist and advocate for professional photographers. She is a monthly columnist for Professional Photographer mag and offers Photo Business Renovations to photographers everywhere. Her brief e-book, “The Art Of A Photo Business: what every photographer wished they knew before starting their photography business” is available for download in all digital formats. Follow Angela on Twitter or Facebook.

DesignAglow recently posted a question to the photography community on Facebook:

“What is something you still want to learn how to do?”

The overwhelming majority of responders who said “how to juggle life and a photo business” snuffed out the occasional “learn Photoshop techniques” or “how to pose newborns”.

I firmly believe that if you're talking about struggling to juggle, there is something concretely wrong with your business. It might be something huge, or it might be something small. I suppose it all has to do with the severity of the needing-to-juggle feeling.

So I figured I'd put together a few tips. They're just plain old things that have helped me. Hopefully you'll find them extremely simple and adoptable.

1. Figure out your desired lifestyle, first.

I follow a ton of entrepreneurial business leaders, and I feel bad about not being able to credit the single person who gave me this advice early on.

Because the advice was awesome and impacted the decisions I make greatly.

What they said was, “figure out the lifestyle you want, first. Then build the business to match it.”

As I was personally contemplating my own business, I was ever so grateful to have had the advantage of learning this right from the beginning.

For me, my weekends were sacred. They were focused on family, and, since both my husband and I work, it's the only time that we can all be together. Work, therefore, is off limits on the weekend. I could not build a business that required working on the weekend, or it would break a fundamental lifestyle rule for us.

I also wanted one day per week where I could focus on something mandatory for my family or me. I have one day set aside for cleaning, organizing, doctor's appointments, or whatever else is required to keep life moving, in general. This day is reserved for these types of activities so I don't feel guilty for doing them when I “should” be working.

2. Crunch the numbers and build a budget.

Jumping into a business headfirst is awesome, and in some cases, really exciting. However, not knowing how much you need to make and how the business will impact your ability to juggle it all is a huge mistake.

As I started crunching numbers for my business, my first pass included a plan for only working two days per week. That first pass, however, proved to not make me enough money. I either had a pricing problem, a frequency of work problem, or both. I eventually struck a balance and figured out how much money I had to make per day I worked.

This exercise greatly assisted me in a few ways:

a) I could see (quickly) how pricing myself too low was going to kill me. I was just going to have to work too much to make what I needed to make.

b) I could play around with working 2 days vs. 3 days vs. 4 days per week, and see what lifestyle sacrifices would gain me, financially.

c) I knew exactly why I couldn't make less than my final scenario illustrated. It made turning down business that was priced at a lower rate way easier.

3. Plan to occasionally turn it all off.

I highly value driving, reading, shooting and watching videos. More times than not, when I allow myself pockets of time to do these things, grand business ideas or ideas for books I can write myself, come to be.

Without pre-planning time to think, shoot for no reason, read or just plain think, I'd never get to do those things and my business would ultimately suffer from a lack of creativity.

There is a misnomer that if you're so busy juggling, you have no time for time off.

Wrong.

Constantly juggling is going to get you nowhere. Taking time off (albeit carefully planned time off) can take you to amazing places with your business.

4. Know what works, what doesn't, and continuously refine.

Nothing is more meaningless and wasteful than doing things that have little impact on the greater good of your business. Whether it's pushing a service that isn't profitable, a marketing exercise with a low return, or being a member of a group you don't gain anything from.

If there is something in your business that isn't getting you to your goals, stop it or change it. Quickly.

Don't be shy or scared to hurt someone's feelings, either. If it isn't working, be upfront and take the time to explain why. As fellow business people, we should all be able to understand this.

5. Let go and know what to outsource.

You cannot do it all.

Yes, we're all perfectionists. Yes, no one edits like we do. Yes, no one handles client calls like we do.

But it's possible to train people, and you might be surprised. If you pick the right person to outsource to or take the time to hire the right person, they might actually do it better.

What things have you found or done in your business to help you juggle it all?

Look, I get it. Timing is everything. But what trumps that is planning and doing.

In 2001, I saw the editorial market fade. I started photographing weddings as only a real photojournalist would, which is to say I had no freakin' clue how much to charge clients, what to offer them, how to follow up with vendors and lastly how to grow my business. I got into this spin cycle that involved creating some amazing images but not sharing them with my clients in a timely manner and then signing on new clients and on and on. The excuses simply piled up and I found myself not really enjoying the process any more. All that to say a little bit of planning and strategizing back then would have helped me a great deal.

Now, I bet a lot of you are looking at the new year as a new point in life, perhaps your square one (which in itself is kind of refreshing if you think about it), to start your photography business. I know I am with my new venture, Amata Pictures.

So, I am starting with a business plan. While Todd & Jaime Reichman have helped me define my WHY, I'm working with Eric O'Connor of Agile Photog to come up with systems and processes. Having mentors like them goes a long way.

But if you are starting out or been a photographer for a couple of years, you need a road map or else you will do what I did initially and get totally lost. Just make sure the plan is flexible and scalable. That's important too, in my opinion. Don't believe for one second that a plan is etched in stone and that once you write it out, you have to stick to it. Quite contrary, you should be able to try things, test them out and spit them out if they don't work for you. There are ways of doing that without wasting time or your other resource, time. At the end of the day, your business plan should speak to you and whom you plan on serving, what Todd Reichman defines as your “rightest” clients.

I am an unabashed fan of the folks at PhotoShelter. They actively publish guides that help to elevate the photography industry. I was honored to attend their Luminance conference last year. For 2013, PhotoShelter has just published a new guide called The 2013 Photo Business Plan. It costs nothing and you do not have to sign up for their services. All they do require is your email information so that they can send you the guide.

Lots of good information in there including tips to:

– Market your photo business with Facebook
– Attract readers to your blog
– Improve SEO traffic
– Get more work from old clients
– Create a lasting photo brand
– Manage your finances and get smart with taxes

So, go here to get your 2013 Photo Business Plan workbook. It could just be your road map to success.

Angela Pointon loves photographers and artists. She studied photography, but had a love affair with business and marketing. She decided to combine all three together when she started Steel Toe Images. She coaches and inspires photographers and other artists to kick major butt through her one-on-one sessions, blog, emails, workshops and her first book (coming soon), called “The Art Of A Photo Business: What Every Photographer Wished They Knew Before They Started”. Follow Angela on Twitter, Facebook or her blog.

As many of you know, Seshu and I have been working on a four-part webinar series, titled Swift Kick: Four Things Every Photographer Should Know About Business.

We know that many of you are just ending your busy season, and we cannot thank you enough for registering anyway. You've demonstrated your unbelievable passion for learning, growing and becoming more successful in your business. (I'll pause here while you pat yourself on the back… you totally deserve it, you rock star you).

For those that have not yet registered, it's not too late! The entire series was recorded and includes three insightful webinars for you to watch at your leisure:

1) Gut Instinct: how to use it to make the right decision in your business (by me, Angela Pointon)

2) Discipline: how it can help you achieve your business goals faster (with Tamara Lackey)

3) Branding: how branding can accelerate growth when done right (with Rosh Sillars)

I've learned a ton through these webinars myself. Most of all, I've learned how much I love to support events that educate photographers and help them become better business people. The best part is that the funds we've raised through these events go to support this very website that we all enjoy so much, Tiffinbox.

We Hope You'll Join Us!

The last event in the series airs live on Wednesday, November 7th.

THE RIGHT TOOLS with Skip Cohen
Wednesday, November 7th, 8:30pm eastern/9:30pm pacific
Register Here. 

Learn from Skip Cohen what marketing tools are right for your business and understand how to use them to the best possible potential.

What You'll Learn:

If you think your business is awesome, but no one knows about it, that’s a problem. There are a ton of opportunities out there, so why are you struggling to get anyone to pay attention?

During this session, Angela Pointon and industry-leader Skip Cohen are going to teach you:

– How to get people to know who you are with a shoestring marketing budget
– Why your competitors should be treated more like friends
– A list of free things you can do to get your business rockin’

This can’t-miss session will guide you toward the marketing ideas that work, and will help you cross some off that don’t or aren’t worth the money.

What's The Cost To Attend?

Registration is just $25 and includes three additional previously recorded events. More information on the additional events is available via this register link.

The $25 fee is a donation to the website, Tiffinbox.org. Seshu and I have actually decided to donate ALL proceeds to a legitimate charity set to help those affected by Hurricane Sandy. So won't you please register for this webinar series now?

What Past Attendees Said:

I just finished listening and wanted to tell you how great it was! Thanks! ~ Jennifer Gilbert Photography

Your webinar came along at the right time because it's easy to get down about my work and my business. The information was clear, concise and more importantly, genuine. Thank you! ~ Lee Love Photography

Live Q&A:

We look forward to talking with you live during the event! We do open up for live questions at the end, so bring your thoughts along with you! Register Here

Tara Gentile, a thought leader and creative business coach. She brings creative thinking to branding, product development, and marketing that incorporates both strategy and high touch design. Her approach to business in the You Economy resonates with MBAs, PhDs, and graduates of the school of life. She writes frequently for the Daily Worth, Design*Sponge, and Etsy. Bestselling author, Jonathan Fields, named her blog a Top 22 Single-Voice Business Blog of 2012. She’s the author of several popular digital guides including her latest on the relationship between personal art and money, The Art of Earning.Visit her websites: Reclaiming Wealth and KickStart Labs

1) You project a tremendous sense of discipline. Who do you attribute this trait to? Your mother, as you say, instilled in you the habit of saving. So, she would be my first guess.

I think you're right – my mama taught me discipline. Her business – she supported my brother & I as a seamstress – was driven by her values & personal priorities. She wanted to be present in our lives as much as humanly possible: picking us up from school, attending softball games, being there when we were sick.

So naturally, she found the discipline to work at the wee hours of the morning to get a batch of alterations complete or the strength to canvass the wealthy neighborhood a few minutes away with flyers about her business.

I think her disciple also emanates from just how much she loves & is challenged by her work. She still owns a sewing business even though she doesn't need to work. She truly wants to be at her sewing machine crafting new garments & altering old.

My discipline is very much the same. I want to work as hard as I do. I want to provide for my child. I want to model entrepreneurship & self-determination for my child. I'm also driven to discipline by my clients because I want to serve them at my highest level all the time.

But my personal discipline is also paired with a deep appreciation for time off. I don't push myself through “not feeling like it.” If I don't feel like it, there's a reason and I respect that reason. I do something else instead — even if that something looks frivolous on the outside.

I work hard & I play hard. It's a good life and one I'm happy to lead.

2) If I can speak for photographers as a collective, I would say we sincerely believe we can be both profitable and pursue our art. But we also a lot that gets too easily derailed. What would your advice be to stick to the path we initially imagined we would be on?

First, make sure you're not trying to do more than you can for the sake of money. Photographers (and web designers and web developers) all fall into the category of trying to work too much. As in, you try to accumulate too many billable hours. You work more to make more money because that seems to be the easy way to do it.

How can you make more money working less? Charge more for what you do. Create other revenue streams (i.e. sell prints at the right price, create books, diversify your services). Run your business smarter (i.e. create systems for referrals)

Second, make sure you're differentiated within the market. If where you shine is taking pictures of families with small children, make sure everyone knows that's your specialty. If you're the master of black & white, show that on your website and have a “no color” policy. You'll be able to charge more for your best work instead of making less doing more things.

The average joe doesn't know the difference between you and the 50 other photographers in your geographic area. Make it obvious. Show average joe that you understand his unique needs. Be the best match or tell him to go somewhere else.

3) In your seminal ebook, The Art of Earning, I get the feeling you are giving us artisans permission to pursue our dreams, which includes honing our craft and creating a sustainable lifestyle for ourselves and our families. Am I reading that right?

Yes! And right there you've hit the nail on the head. It's a two fold mission in becoming a thriving artist:

a) Hone your craft. Get better at what you do. Don't just learn about business — learn to become a better artist! Keep up with trends, invest in equipment, learn new skills.

b) Create a sustainable lifestyle. Make the money you need to live the way you want to live. Nothing is out of your grasp if you name it & work towards it. Don't aim for getting by, don't aim for working 100 hours per week. Aim for sustainable and thriving.

4) You say “transformation is valuable” and I agree. But who gets to place value on that transformation? Let's say a wedding client of mine is looking at a picture I took of her and her late grandmother on the dance floor. How does one put a dollar value to that emotion the bride is feeling at that moment? And how is that value conveyed to my client without sounding like a used-car salesman?

This is one statement from the book I might back pedal on a bit today. Not because it's untrue but because it needs context.

People don't actually buy “personal transformation.” No one believes there is a lump sum of money they can plop down & become better, smarter, richer, or prettier because of the service they've just bought. However, overall transformation is something that can be broken down into its parts. Those parts can be bullet-pointed, named, and price tagged.

For a photographer, transformation may be seeing yourself as you've never been seen before. It might be capturing the beauty of friends & family gathered 'round. It might be providing the best souvenirs from a moment in a child's life.

No kidding, there is no set fee for “the bride & her late grandmother on the dance floor” but that doesn't mean the fee should be low just because it's a beautiful moment either. Charge what you need or want to charge and then back it up with the language that you use to describe the service that you offer.

Break what you do down into tangible bits. Let people feel into having you as their photographer and give them a sense of what both the experience of being photographed & the experience of seeing the photos will be like.

Don't worry about sounding like a used car salesmen. This is ridiculous! You're not a used car salesmen. You weave beautiful stories when you talk to friends about what you do – weave those same stories for your potential clients.

Then say with confidence, “This is my fee.” And give them the space that they need to say, “Yes.”

5) Is having or making that “third choice” – beyond saving/investing or spending it on “stuff” – the driving force behind the art of earning? Also, do you recommend you declare this third choice to your clients so that they understand WHY you are doing what you are doing for you and your business?

Yes, the art of earning is always about earning with purpose. It's not about earning more for the sake of earning more — and it's not about earning enough to “get by” or “have just enough.” If you've built your business with a big ambition, and I hope you have, then earning money is a byproduct of working towards that big ambition.

The more you serve, the closer you come to your ambition, the greater your realize your purpose, the more money you stand to earn. Not in a drain-'em-til-they're-dry way but in a whole-hearted people-see-the-value way.

6) In a world where there are other artisans also providing a similar service, how does one distinguish oneself? Is it by clearly defining how we will deliver either an experience or product full of meaning to the client?

First – let me say – differentiation is so important! It's probably the biggest thing standing in between you and more money, you and better clients, you and full artistic self-expression. It's true!

I could talk all day about differentiation but I want to define it in two ways today:

First, your values define you. What are your values? How do you prioritize? What makes you stand up and say “yes!”? My values include wisdom, excellence, and equality. I know I resonate with someone else's work when I see those same values echoed back at me. I can instantly align with both their purpose & their modality.

Talk to me in values. Tell your story in values. Explain your process in values. Give me something to say “yes!” to.

Second, your value drives you. What are you really selling? What are people really paying for? Understand your value from your customers' perspectives. Interview them about how they received your services and what was important to them in the experience.

Don't paint in broad strokes. Use fine detail. Share others' experiences and allow me to see myself in their examples.

7) How much does faith personally direct you to help people?

Great question. Up until about 6 months ago, I didn't realize how much my faith & my previous academic study of that faith had carried over into my business. My faith not only directs me to help others but has shaped my whole outlook on business & the commercial system.

Especially observant folks have noticed that I have “Bonhoeffer chick” in my Twitter bio. Bonhoefferchk was my first blogging handle. But the theology of Dietrich Bonhoeffer is also the theology I ascribe to personally. That theology has also directly impacted my approach to business.

Bonhoeffer posited that “Jesus is a being for others.” Jesus' sole purpose was to live his life for others. While great self-love & self-acceptance is a necessary part of that kind of faith, it manifests itself outwardly in service. That's the kind of business I know seek to run and the kind of business I direct my clients to run, as well.

Yes, you must self-express through your great work. Yes, you must have a high self-worth to increase your net worth. But in the end, it's service of others that pushes you onward. It's service that defines your success. Your work exists for others not merely for yourself.

Those are the kind of businesses I want to see in control of the new economy.

Are YOU part of the “new economy” that Tara mentions? I highly recommend you follow Tara Gentile on Twitter. Sound off below to tell us what you thought about this interview. If you would like more such interviews, please help me spread the word. Thank you!