Today's timely guest post is by Jennifer Dunn of Social Street Media. She writes for a variety of clients, including Outright.com, the easiest way to manage your small business finances online!

No doubt you’ve already started the task of organizing everything for the end of the year. Or, at least, you’ve thought about it a lot! It’s never a fun thing to do, especially since it comes during one of the busiest times, the holidays.But considering your photography business’ future is very important at the end of the year. During the rest of the year it’s easy to put things off until later, including evaluating where our ventures are headed. When the New Year stares us down, it’s easier to commit to working a plan.

So what tasks are ahead for the savvy freelance photographer? Let’s take a look.

Take Photos

Hey, who would’ve thought? But these aren’t the usual beautiful landscapes and portraits you usually take. These are plain old boring office and workstations photos! Nonetheless, these pics can help you when it comes time for taxes. Your home office and/or workstation may be available for deductions from your small business. But if you don’t have evidence of anything you use daily for your work, it does nothing for you. Furthermore, your tax agent will know all the deductions you can feasibly pull off, but only if they know what you have set up for your office. While you’re at it, take stock of all your equipment as well. Along with your receipts, they will help authenticate the deductions you’re taking from your taxes.

Go Over Receipts and Contracts

Speaking of receipts, you’ll want to get all those in order before the rush of the tax season approaches. Times are tough, especially for those doing it on their own – naturally, you’ll want to squeeze every dollar you can out of your taxes. That’s why it’s important to have an up to date and accurate record of your exploits in 2011.

Do you know how much money you made and from where? Have you calculated all your expenses and categorized them properly? What about that DSLR you invested in earlier this year, did you take that into account? Everything has to have physical proof for it to work as a deduction, and every job you worked should be properly inventoried.

Going over receipts and contracts is especially important this year because of upcoming changes to your taxes like the PayPal 1099.

PayPal 1099

If you haven’t heard of this mysterious document, the PayPal 1099 is the newest tax document you may encounter in 2012. A lot of freelancers and small business owners operate through PayPal and other payment processing services like it, which means a lot of money is exchanged through these services. The IRS has taken notice, and now requires PayPal to report to them. This means you may get the new PayPal 1099 form. However, there are a few stipulations that may exclude you. For one, you must have made 200 or more transactions through PayPal. Also, those 200 transactions must have netted you $20,000 or more. If this sounds like you, then you’ll get the new form.

Luckily, it’s nothing complicated, just another tax form. However, it may mean you should wait until you actually get the form to start your taxes. Nothing like a little procrastination, huh? Check out the Outright Tax Center for more information on the PayPal 1099 and other important tax info for self-employed photographers.

What else do you typically do to ready your business for the New Year?

Make 2012 a win-win year. Did you know you can support this site by signing up for Outright? It takes just a few seconds. Outright.com – Automate your bookkeeping so you're always organized and ready for taxes.

Disclosure of Material Connection

Going to try something new for Monday's – will give you all a weekly wrap up from the previous week, just in case you have missed reading a post or watching a tutorial or video interview.

Love The Products & Services Posted On Tiffinbox? talked about how some of the reviews of products and services mentioned on Tiffinbox have actually been very useful to you and your photography business.

Robert Norman wrote a guest blog post on How To Use CardMunch To Manage Business Cards, an application for your iPhone that will scan and save your data. Pretty cool!

Leon Sandoval from Colorati came back to Tiffinbox for another guest blog post about < a href="https://tiffinbox.org/how-do-you-keyword-your-digital-images/">keyboarding digital files. He had two short tutorials on using Lightroom or Bridge, whichever works best for your workflow.

Blair Phillips has a handle on using video to attract high school senior clients to his studio. In his guest blog, “Video Speaks Louder Than Words,” he tells us just how he goes about it.

Lastly, I had an opportunity to speak and interview David Hobby, the photographer/teacher behind Strobist, a veritable repository for off-camera flash users. David also spoke about his new project “HOCO360,” photographing the people and events in Howard County, Maryland. Check it out!

P.S. This weekly wrap idea was highly influenced by the awesome Copyblogger blog. You ought to check it out too.

As an Adobe Community Professional, A.J. has been an enthusiastic representative in the creative community for several years. It's not surprising he's been ranked the #1 Adobe Instructor WORLDWIDE more than once. Students enjoy his straightforward teaching style, and the ability to communicate ideas in the simplest of terms. An active NAPP Evangelist, A.J. posts Adobe tutorial videos each week on YouTube. Follow A.J. on Twitter, post your questions to his Facebook page, and catch the latest insights on his blog.

Catchy huh? Yeah, I'm not once to mince words although, I generally like to spin a tale or two. It's my pleasure to join you today, and I appreciate the invitation Seshu extended to me quite some time ago. He is a gracious & patient host, and I hope my thoughts leave you wanting… Wanting more like Charlie Sheen's 2nd performance in Chicago, not wanting to leave like the angry mob that caught him in Detroit. Where was I?

Oh yes, harnessing your talent, your desire, that passion which many of us find in photography. It's rather difficult to focus on that passion when you're bogged down with the day-to-day running your photography business isn't it? There's the marketing, the office paperwork, the website, dealing with clients, to Facebook or Twitter, the list goes on, and yet many of today's photographers seemingly do it all. Maybe you're just starting out, and you haven't thought about your business plan or the logistics of making money from photography. Perhaps you're a seasoned pro, and you're wondering how you'll stay on top of all the changing technology, and the wolves scratching at your door. It's a wonder you get to take any pictures at all. That's okay, I'm here to tell you:

To discover your talents you have to recognize & acknowledge when you suck.

It's a common philosophy I share with my students, and many interpret it as a direct statement about their passion. Like Simon Cowell, I'm somehow there to obliterate their dreams. Let me clarify the statement with some editorial tweaks:

To maximize your talents you have to recognize & acknowledge where you suck.

I know plenty of folks who at some point were caught in company downsizing, and ended up being one of the lucky ones who had more job responsibility for the same or less pay. Oddly enough, I see the same types of folks launch their businesses with DIY zeal only to suffer from burnout or stagnant growth after a year. Yes, you have grand ambitions, some talents, maybe a kickass plan or two, but you're just one person. What you need are minions … I mean a support group … umm … network –- You need to develop your network. Just like that lone crusader Batman had a sidekick, and spent some time with other superheroes in the Justice League of America. (Wait … what do you mean a comic book reference kills my credibility?) Focus–a network.

Leverage your strengths, outsource your weaknesses.

When I talk to photographers about networking events many of them mention social mixers based around getting clients or connecting with peers. Generating leads is a must, and mentoring other photographers or finding a mentor is a wonderful thing. However, those connections do not address the immediate issues of office management, marketing or managing your website. I highly recommend finding those people at the networking events they attend. Where do you start? Your local Chamber of Commerce is a good place. Another good place is Meetup.com. Any hobby, popular fad or obscure interest can be found listed at Meetup.com. The best part is meetup groups are specifically designed to get people together live and in-person. Now I know what you're thinking, “That's a good way to generate client leads!” Point to you dear reader, that's a takeaway bonus for hangin' out with me this long.

But let's stay focused. I don't want you networking without purpose. What you should be doing is building your network. Your team of professionals. The people that you can call to handle the portions of your business that are really best suited to be handled by someone other than you. If you suck at website design, then by all means hire someone to do your website. And if you're great at website design, why in the world are you spending your time as a photographer? My point is by building your network, you can focus your energy at the really important tasks. My good friend Glyn Dewis is a fine example. He had a hand in building his first website, and it wasn't bad. It got the job done. See for yourself. However, Glyn's passion for photography literally oozes into everything else he does, so a good website wasn't good enough. Now he probably could have spent the man-hours himself building & retooling his website, but he found someone better suited to the task. Scott Kublin is another fine example. You don't know Scott? He enjoys HDR photography. He's friends with another HDR guy–Trey Ratcliff. *heart pounding from sheer awesomeness* You can read the backstory on Scott's About Me page, but the summary is Scott wanted to learn HDR and Trey needed some top-notch SEO for his website.

Leverage your strengths, outsource your weaknesses.

Thank you for taking a moment to read this post. As a fellow-overachiever-one-man-band-DIY-caffeine-infused-control-freak, I know it's tough sharing some of the parental responsibility for your growing business. However, it's the best way to ensure your business does grow. I want to thank my partner in creative shenanigans, J Schuh for illustrating my thoughts in the opening cartoon. Feel free to buy a t-shirt if we've tickled your funny bone. Oh, and where are my manners?

Here's a quickie Photoshop tutorial for you:

Tiffinbox, at its core, is about providing solutions and resources for photographers, by building a community of “go-givers.”

Will you join me in making this happen?

For 2011 and beyond I am looking to grow Tiffinbox into something much bigger. As the diversity of guest blogs have shown in 2010, I know that a group effort is much more interesting for all.

7 Things You Can Expect From Tiffinbox In 2011?

1) Video Interviews with photographers

2) Tips on how you can use social media to grow your photography business

3) Portfolios from emerging photographers that will inspire you

4) Reviews of the following:
– popular Photoshop Actions and Lightroom Presets
– photography equipment
– workshop DVDs, seminars and conventions
– online solutions to streamline your studio workflow

5) More fun contests and giveaways of products you will actually use

6) Opinion-editorials on a variety of topics (some even controversial because we still need to discuss them!)

7) A brand new design that will make it easier to find and share information and connect with other photographers

Seeking Your Support

So, if you are just starting out, or, you've been in the photography industry, for a while, I would love to hear from you. If you have any questions, suggestions, tips or heck, even strong opinions about one topic or another, please feel free to email me at – seshu at tiffinbox dot org.

I might be able to answer your question(s) or someone who has guest blogged here might jump in. Or, even better, someone who hasn't written for Tiffinbox before might offer an answer in the form of a quick article.

a) Guest Blogging For Tiffinbox

My heartfelt thank you's to ALL the 2010 guest bloggers here on Tiffinbox.

If you are interested or even ready to guest blog for Tiffinbox, feel free to submit your ideas now. I am scheduling guest posts for 2011 and will publish them in the order they are received. The sooner you send me your pitch, the sooner your post will show up on the site.

If you have been following my Twitter stream @PicSeshu, you'll know that I am pretty good about promoting the articles you see here on Tiffinbox.

The benefits of guest blogging can be summarized by these three points:

1) Helps you take the first steps in establishing yourself as a credible authority
2) Link back to your site from mine (happens to be a PR5 site)
3) Gain a loyal following of your own if you publish regularly here

b) Tiffinbox began as a labor of love. It will remain so for the most part, but I do have expenses to deal with. If you find the content here valuable, please consider the following 7 ways to support this site:

1) Express yourself. Write a guest blog post.

2) Make a small monthly donation of $1 or more (my PayPal address is – fei8ht at gmail dot com)

3) Buy the e-books you see on the right hand side of this site. I wouldn't recommend anything if I didn't think it was of value. Yes, I make a small commission off of each sale.

4) Buy all your camera equipment from Adorama using this affiliate link: http://www.adorama.com/?kbid=66174. Their prices are competitive and their customer service is awesome!

5) If you are into blogging yourself, consider using WordPress and the Thesis Theme (great for SEO) and Hostgator for your hosting needs. Go on click on those affiliate links and sign up.

6) Help Me Spread the word! Tell your friends, blog about Tiffinbox, Tweet or use Facebook to mention a specific blog post.

7) Sponsor a series of posts in a particular month. Contact me for details on ways that I can help publicize your company in exchange as well.

The end goal at Tiffinbox is to create a community of passionate photographers who are looking to openly learn from each other, elevate their craft and thrive in their businesses together.

Thoughts, reactions, responses, suggestions or opinions? Sound off below in the comments. I would love to hear from you, especially if it is constructive. [grin]

Happy New Year To You All!

This blog post is by Taiwain-based culture & travel photographer Craig Ferguson. You should follow him on Twitter.

One step forward and two steps back seems to be the pattern for a lot of photographers lately, particularly in the area of cultural travel photography. Falling editorial rates and increased competition make things tougher for all. For me personally, potentially beneficial long-term opportunities in the world of travel photography have recently opened up (one step forward) but at the cost of tougher times in the short-term (two steps back).

Choosing to forgo immediate gain in order to focus on the medium and longer term future isn't always easy. I recently sent off the last of a series of photographs to a publisher. It's unlikely that I'll see any licensing fees from this until 2011 at the earliest, even though putting it all together took the best part of the summer. Other than a couple of small and quick portrait shoots and a little bit of editorial travel photography for a regional magazine, the past couple of months have been lean. In the long run, it will be worth it but that doesn't necessarily make it easier to stomach now.

2010 was always going to be a year of major transition for me as I move my photography business away from the general and into a much more specialized direction. That transition is still ongoing and becomes frustrating at times, as the bulk of my time is now spent in front of a computer rather than behind a lens. This recent project was a vital step in that process but it was only a step. Completing one major task would, in a perfect world, be cause for celebration and signify time to take a break. In reality though, it's just another box to tick and task to cross off the list. Almost as soon as the DVD's full of photographs were dropped off at Fedex, it was back to the grindstone. Seeking out, researching and reaching out to new potential clients. A day full of crafting individualized, cold email introductions to a market that is not covered by Agency Access and the like. When that day is over, I end up with a stack of further possibilities for the future to investigate and approach. It's not a task for the impatient but at the same time, it's a task that must be done sooner rather than later.

So why do it? Why not take travel photos for fun and work in something else, something that provides a regular salary? I know plenty of photographers who have done just that. They work a full time, salaried job and save photography for the weekends. For some people, that's the best thing to do. Not for me however. Why? It's quite simple.

I am a photographer. More accurately, I am a cultural travel photographer. It's what I do. It's who I am. It gives me more than I could ever hope to repay. It's a passion. I have no choice. I can't not do it.

Short term pain may well be necessary for long term gain, and if that is the case, then so be it. Photography is a calling and when you've been called, you have no other options.